Well, if you are a presenter then you know how it feels when your AV equipment fails. What about that moment when you are about to make an important presentation then suddenly your projector goes off or some annoying sounds start coming off the speakers.
Before you could fix things up, time has already passed and the guests are already bored and they just feel like leaving.
Well, even if you are given all the time in the world, you can’t always be ready for everything, much worse if the content of your presentation is the first priority.
However, there are some things you can do to prevent this from happening and below are some tips.
- Hiring a technician
If your budget can allow you to, always try and hire a high quality and well trained technician to help you out.
The technician will probably help you to set things up and even show you how you will use them. They also get to be present during your presentation so as to quickly take care of any problem that might arise thus wasting no time.
If you get to host a lot of events in a particular area, getting to hire the same professional technician will also help in developing a good partnership between the both of you.
- Performing site survey
Always do some survey on the site if you want to know the venue details but you are not able to go see the place in person.
The technician you brought in should be able to help with this by traveling to the site and making sure that everything is in place and that the layout you wanted will perfectly fit the space.
The technician might even through in a few suggestions on how you can utilize your space better.
- Be ready before time
Of course you need to get prepared for your big day. Whether you are going to do a presentation or it is an event you are hosting then early preparations is recommended.
This will even make it easy for the technician to plan properly for the event. Making your content available early enough means getting to notice the mistakes you might have made and correcting them before time.
They will test it on the equipment and make necessary adjustments for the final piece.
- Early booking
You don’t want to be keeping your guest waiting for you just because you hadn’t set up yet.
If you are using a hotel room, it is always recommended that you book the room early enough and let the technicians help you set things up while planning on how the event will roll out.
Early booking will save you some time when finally the D-day comes as you will just dive directly to your presentation.
If there are any adjustments, they can be done only in some few minutes and everything will be ready and waiting for you. Find more on audio visual tips for meetings here https://www.meetingstoday.com/
- Have a backup
Well, you do know that we are living in a world full of “Plan Bs” right? Remember when we talked about not being able to be ready for everything? Your audio visual equipment can sometimes still fail however much you prepared.
You should keep in mind that these equipment also wears out after some time depending on how much they are used.
Having a backup plan can help you a lot. This allows you to concentrate on other things rather than worry about not making your presentation.
With a good AV company, you should always have backup equipment such as extra projectors, laptops, and microphones among other things. At least it will save you some time if you just swap the equipment than trying to troubleshoot them.
However difficult the situation might seem, you should still be able to make your presentation.
The content is always the most important thing thus you should not let your chance or opportunity to pass just because of your audio visual failure.
You don’t have to walk with a technician everywhere you go especially when travelling to other places. For instance when in Houston, just look for a good AV company in Houston and let them handle your Audio visual needs.